THE ROBIN HOOD OPEN EXHIBITION

Conditions

The Robin Hood Open Exhibition 2015 Organised by Nottingham and Notts Photographic Society Sponsored by FOTOSPEED
Entry Classes and Guidance Notes
	There are 6 entry classes: Creative, Landscape, Monochrome, Traditional Colour, Nature, PhotoRealistic Colour.

	Creative:
	Creative is a class that allows the photographer to manipulate images by the use of montages, changing colour, form, shapes, sharpness, etc., to make an image more surreal or less realistic than it would otherwise be. The use of HDR techniques without further montage or manipulation would not be included in this class. Creative images should not be entered in any other classes than Creative.

	Landscape:
	Any rural, urban or coastal landscape image will be accepted in this category including Colour, Monochrome, Infra-red, HDR and Panoramic images. The image must be from one capture. (HDR from a bracketed set of the same image and Panoramas from a panned set of the same scene are viewed as one capture). The integrity of the subject must be maintained and the making of major physical changes to the landscape is not permitted. You may not, for example, move trees or import the sky from another image.

	Monochrome:
	A black and white image containing only various shades of grey, black or white. A black and white work toned entirely in a single colour will remain eligible for the monochrome class. However, a black and white work modified by partial toning or by the addition of one or more colours, becomes a colour work and is thus ineligible for the Monochrome class. Creative Monochrome images should be entered in the Creative class.

	Traditional Colour
	A Traditional Colour image is one that has been created from a single capture and without major digital after work. The integrity of the subject must be maintained and the making of major physical changes to the image is not permitted. You may not, for example, import parts from another image. (HDR from a bracketed set of the same image and Panoramas from a panned set of the same scene are viewed as a single capture).

	Nature:
	(PAGB 2013 definition): Nature photography depicts living, untamed animals and uncultivated plants in a natural habitat, geology and the wide diversity of natural phenomena, from insects to icebergs. Photographs of animals which are domesticated, as well as photographs of cultivated plants are ineligible. Minimal evidence of humans is acceptable for nature subjects, such as barn owls or storks, adapting to an environment modified by humans, or natural forces, like hurricanes or tidal waves, reclaiming it. The original image must have been taken by the photographer, whatever photographic medium is used. Any manipulation or modification to the original image is limited to minor retouching of blemishes and must not alter the content of the original scene. After satisfying the above requirements, every effort should be made to use the highest level of artistic skill in all nature photographs. *Guidance Notes:* It is important to distinguish between nature photography competitions and wildlife photography competitions. Nature photographers frequently take pictures of animals under controlled conditions in order to record species or behavior that would be difficult or impossible to record in the wild. Examples would be: moths caught in light traps, butterflies hatched from pupae, small mammals in cages, and amphibians or fish in tanks. Photographs of captive wild animals in zoos might also be considered to be proper subjects for nature photographers, although the environment should look as natural as possible and without human intrusion. This class is designated as Nature, so all the above subjects and methods of photography are acceptable, as well as photographs of true wildlife.

	Photorealistic Colour
	A Photorealistic image is one that has been created from more than one image but resembles a single capture image or is a single image that has undergone a major physical change, but resembles a single capture image. The ability to create seamlessly merged images is encouraged in this class, but the end image should resemble a single capture.

TERMS AND CONDITIONS
	The Exhibition is open to all photographers with addresses in the United Kingdom, Channel Islands, Isle of Man and all BFPO addresses.
	It is the responsibility of the entrant to read and comply with these Terms and Conditions. A written copy of these Terms and Conditions is available on request.
	Entries are submitted on-line only via www.robinhoodexhibition.co.uk (See "How to Enter" below).
	In all cases the original image must have been taken using the photographic process and be the sole copyright of the photographer.
	Any modification of the original image must have been made by the entrant or by someone under the direction of the photographer.
	No image may be submitted in more than one category and any image accepted in a previous Robin Hood Exhibition is not eligible.
	High Dynamic Range (HDR) imaging techniques and/or stitched panorama techniques are allowed in all 6 classes.
	Images that use clip-art or elements from images taken by another photographer are not permitted.
	The photographer accepts responsibility to ensure that any necessary permissions have been obtained for exhibition usage where a photograph has been taken in locations where photography is expressly prohibited. If in doubt the Organisers may seek written confirmation of approval.

	Submission of entries to the Exhibition will be taken as acceptance that all Terms and Conditions to enter an image in the Exhibition have been met.

	Submission of entries to the Exhibition implies that the photographer has complied with all requirements regarding necessary permissions to take the image and present the image in The Exhibition.
	By submitting an image or images, each entrant agrees to abide by these Terms and Conditions.
	The Organisers reserve the right, without payment, to use any accepted image for the purpose of publicising or promoting the Robin Hood Exhibition. Images may also be included on CD or DVD for circulation to other entrants as a personal record of the Exhibition whether a fee is charged or not.
	Copyright remains with the photographer.
	All accepted images will be available for public viewing via the Nottingham and Notts Photographic Society web site.
	The Organisers reserve the right at any time to reject or disqualify any image which does not meet the entry criteria, before, during or after judging has taken place and up to 12 calendar months after the date of selection.
	The Organisers reserve the right to either reject or not to exhibit any image that has been accepted in the Exhibition if it is deemed by the Organisers to be offensive, unlawful or inappropriate for public viewing.
	In any dispute, the Organisers reserve the right to make the final decision as to whether an image is accepted, rejected or disqualified with any refund at the discretion of the Organisers.
	The decision of the Organisers on all matters relating to the Exhibition is final and binding.
	Any entry found not to comply with the Rules at any stage of the Exhibition may be rejected or disqualified and no refunds will be made in the event of rejection or disqualification and any Awards will be forfeited including BPE Crown points.
	It is the entrant’s responsibility to ensure that their registration details are kept up to date on the Exhibition registration page.
	Personal data is required to complete the on-line registration and submission of entries. This personal data is held on a computer database but is treated as confidential and is not revealed to any third parties not connected with the Exhibition unless required to comply with legal obligations.

Awards and Acceptances
	There shall be an Engraved Crystal Glass Award for the Overall Exhibition Winner which will be decided out of the winners of all the Classes.
	There shall be an engraved PAGB Gold Medal award and an engraved Crystal Glass Award for the winner of every Class.
	There shall be an engraved Crystal Glass award for the Selectors Individual Choice in every Class.
	There shall be Certificates of Merit and a BPE ribbon awarded in every Class at the discretion of the Selectors.
	There shall be an engraved Crystal Glass award for the best North and East Midlands Photographic Federation entrant decided by the maximum number of points gained from all accepted images. (In the event of a tie, it will be decided on the most images scoring 15, 14, 13 points, etc. If this also ends in tie, there will be a joint award.
	There shall be an engraved Crystal Glass award for the best Nottingham and Notts Photographic Society member (if different from the entrant winning the best North and East Midlands Photographic Federation entrant Award above) and decided by the same criteria. This entrant must be registered in the on-line entry system as a bone fide Nottingham and Notts Photographic Society member.
	All acceptances and awards gained (except for those at 3.5 and 3.6 above) shall gain credits towards the BPE Crown Awards.
	If an image is accepted and/or gains an award but is subsequently rejected or disqualified, the BPE Crown Awards officers shall be informed.

How To Enter
	Entries shall be made on-line only.
	A maximum of 4 images may be entered in each class.
	The images should be formatted in JPEG with a colour space of sRGB and maximum size of the image should not exceed 1400 px horizontally or 1050 px vertically. There is no need to fill unused space with black. Images should be saved at 72 ppi.
	The software will append information from the registration page and other parts of the uploading process. Image file names should not contain any characters other than numbers.
	Image titles will be read out when the image is projected and prior to the judges scoring.
	The Entrant will first be required to complete the Registration page on the online system at photoexhib.co.uk which is either accessed directly from an email or bookmark, or via the Robin Hood website www.robinhoodexhibition.co.uk. When the registration page is completed and the button marked REGISTER is clicked an email will be forwarded to the entrant confirming User Name, Email address and a temporary Password.
	The entrant may then log-in to the on-line system and by selecting one of the relevant Classes will be able to upload a maximum of 4 images per Class.
	Payment of £1.50p per image with a minimum of £6.00p per entrant is required. This must be made on-line via PayPal. Entrants do not need to register with PayPal.
	A catalogue will be produced and all entrants will receive a copy. The contents will include reference only to the accepted images and entrants name, distinctions, club or area of address and awards. Images of the awards will be reproduced in the catalogue.

Exhibition Calender
	Opening Date:	Saturday	8th February 2015
	Closing Date For Entries:	Friday	1st May 2015
	Selection Dates:	Sat/Sun	16th and 17th May 2015
	Results Published On Club Website By:	Monday	8th June 2015
	Scorecards Emailed/Posted By:	Monday	8th June 2015
	Catalogues Mailed By:	Thursday	30th July 2015

	Exhibition Presentation Evening:	Saturday	4th July 2015
	Awards which are not collected at this event may be collected from Ian Taylor at the PAGB PDI Championship at Warwick on Saturday 11th July 2015, either personally or on your behalf.

Selectors
	Chris Forster MFIAP FBPE DPAGB
	Christine Widdall MPAGB EFIAP ABPE
	Peter Yeo FRPS DPAGB APAGB
	Tony Pioli FRPS FBPE
	The Organisers will decide the approximate number of acceptances to be made for each class. The selectors will score the entries until a satisfactory result is achieved.

Complaints Procedure
	On receipt of any suspicion, information or complaint about an entrant or image not complying with these Terms and Conditions, details shall be forwarded in writing to the entrant concerned stating the nature of the alleged non-compliance and asking for their response and any evidence deemed necessary to contradict the allegation.
	If the complaint or information alleges that the entry criteria under Section 2 Terms and Conditions have not been met then, without evidence to the contrary, the Organisers reserve the right to reject or disqualify that image or images.
	The Organisers will make any enquiries necessary to bring any complaint or allegation to a satisfactory conclusion.
	The Organisers will inform the entrant in writing of the outcome of any investigation and any decision the Organisers deem appropriate.
	If information is received anonymously, the Organisers shall have discretion to decide whether or not to act on the information.
	The Organisers reserve the right to decide whether any personal details of an informant or subject of complaint will be revealed.
	The Organisers shall decide whether the British Photographic Exhibition and/or the Photographic Alliance of Great Britain are informed of any allegation and the result of any investigation.
General
	The Organisers may vary the administration of the Exhibition at their discretion.

Privacy Policy
	This exhibition uses the Photoexhib Online entry system, developed and managed by BrightImaging.
	Details of entrants will be stored and used solely for the purposes of administering this annual exhibition, including informing entrants of subsequent Robin Hood exhibitions.
	During the registration process you will be given the option of permitting your details to be passed on to other exhibitions which also use the PhotoExhib Online system. This system is used by more than a third of BPE Exhibitions as well as other exhibitions.
	The system will permit two or more people to register with the same e-mail address, provided that different passwords are used. This feature is sometimes used by husband and wife entrants. We cannot control privacy between accounts that share the same e-mail address: such accounts will be able to see and effect each other's entries and registration information. To ensure privacy, you must use an e-mail address that is unique to you.
	Except as required for the management of exhibition data by BrightImaging, and unless you give permission for your details to be passed on to other exhibitions, no personal information will be transferred to any party outside of Nottingham and Notts Photographic Society for any purpose, unless required by law.
BPE Crown Awards
	As a member exhibition of the British Photographic Exhibitions (BPE) circuit, all images accepted into this exhibition count towards BPE Crown Awards. Entrants are invited to aggregate their acceptances in affiliated exhibitions to apply, without charge, for a BPE Crown Award.
	A copy of the regulations for granting of BPE Crown Awards may be obtained by sending a SAE to: Alison & Andy Fryer DPAGB EFIAP BPE3* BPE Crown Award Officers 38 Oldacre Lane Brocton, Stafford, ST17 0TW

Awards Presentation Evening
	The Awards Presentation evening will be held at the normal meeting place of Nottingham and Notts Photographic Society which is:
	St Mary's Church Hall, Wollaton Hall Drive, (off Derby Road) Nottingham NG8 1AF Click here for map

	The Awards Presentation Evening is on Saturday 4th July 2015 at 7.00pm. (The room will be open from 5.00pm) There is a car park at St Mary’s Church Hall and parking on the road. Awards which are not collected at this event may be collected from Ian Taylor at the PAGB PDI Championship at Warwick on Saturday 11th July 2015, either personally or on your behalf.